Aivena Systems

AI systems that answer leads, book appointments, and follow up automatically — so your business runs without staff on standby.

Built for service businesses that want fewer missed leads and more booked clients.

No sales pitch. We show you the system.

Automation that works for you, 24/7.

Aivena Systems designs custom AI Agents that handle customer conversations, lead qualification, bookings, and follow-ups autonomously.

Not a chatbot. A fully operational digital concierge built to increase conversions and remove manual work.

Solutions

Human-Like Conversations

The AI understands context, remembers returning users, and communicates naturally.

Automated Lead Qualification

Every interaction is analyzed and instantly synced to your CRM, Airtable, or Google Sheets.

Autonomous Booking

Direct integration with Calendly to manage appointments without human involvement.

Emergency Detection & Escalation

Critical situations are identified and escalated to management in real time.

Is Aivena Right for You?

For

  • Service-based businesses
  • Gyms, clinics, agencies, local services
  • Teams overwhelmed by messages, bookings, and follow-ups

Not For

  • DIY chatbot users
  • Businesses with no inbound leads
  • Anyone looking for cheap tools

How It Works

1

We analyze your business flow

2

We design a custom AI system

3

We integrate it with your tools

4

You run on autopilot

What the AI Actually Does

Hi, I'm interested in your services. Do you have availability this week?

Hello! I'd be happy to help you schedule a consultation. To ensure I book you with the right specialist, could you tell me a bit about what service you're interested in?

I need help with personal training for weight loss.

Perfect! I have availability with our weight loss specialists this Thursday at 3 PM or Friday at 10 AM. Which works better for you?

Thursday at 3 PM works great.

Excellent! I've booked you for Thursday, January 30th at 3:00 PM. You'll receive a confirmation email with all the details shortly. Is there anything else I can help you with?

One AI Agent. Everywhere your customers are.

Website, WhatsApp, email, and social platforms.
Multilingual, brand-consistent, always online.

See how your business runs with AI — before you commit.

We tailor the demo to your business.

Book Your Live Demo

No obligation. Just clarity.

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